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Introduction
Salt
Lake City’s
Capital Improvement Program (CIP), is an orderly plan for meeting the
community's needs for physical infrastructure facilities such as
streets, parks, and public buildings.
The CIP is a comprehensive schedule of capital improvements
needed within the City and establishes a program to accomplish those
needs within the City's ability to pay.
Comprehensive capital improvement programming
enables a city to coordinate all proposed projects with each other and
with other long-term community plans with the assurance that projects
will be undertaken in the order of their need. An effective CIP
requires annual review and monitoring of the community by the City to
avoid out-dated emphasis and misdirection of effort.
General Fund Capital Improvement Definition
The definition of general fund capital improvements
is as follows: Capital improvements involve the construction, purchase, or renovation
of buildings, parks, streets, or other physical structures.
A capital improvement must have a useful life of five or more
years. It also must provide one of the following two elements: has a
cost of $50,000 or more or satisfies the functionality of a capital
asset. A capital
improvement is not a recurring capital outlay item (such as a motor
vehicle or a fire engine) or a maintenance expense (such as fixing a
leaking roof or painting park benches).
Acquisition of equipment is not a capital project unless it is
an integral part of the capital project.
General Fund Versus
Enterprise
Fund
Capital improvement planning and implementation
within
Salt Lake City
are comprised of two distinct components:
1) improvements made by the enterprise fund departments
consisting of the Department of Airports, Golf, and Public Utilities;
and 2) improvements made by the general fund, Community Development
Block Grant (CDBG), and other grants including federal, state, local,
private, and special improvement district funds.
Any capital improvement applications for projects or services
provided by the Department of Airports, Golf, or Public Utilities
should be submitted to those departments.
CIP 20-YEAR PLAN
Projects can not be considered for funding unless
found in the CIP 20-Year Plan. If
a project being requested is not part of the 20-Year Plan, it will be
considered for inclusion in the plan, and may be considered for
funding in future years.
CIP Development Summary
The CIP development process is on going.
Once each year capital improvement applications are solicited
from the community and City departments. After a thorough review of
applications a recommended CIP is presented by the Citizen Board, and
by the City CIP Team to the Mayor.
The Mayor then uses these recommendations to prepare the
Mayor's Recommended CIP and presents this to the City Council.
The Council then reviews the Mayor's Recommended CIP and
prepares and adopts the final CIP and Capital Budget.
City CIP Team
The City CIP Team is made up of staff members from
various departments involved in the CIP process.
Their responsibility is to complete the following:
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Review
applications for completeness and accuracy.
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Evaluate
each application to help verify that it complies with and enhances
the intent of the City Vision
and Strategic Plan, the “Creating Tomorrow Together” Futures
Commission Report, the Facilities Master Plan, applicable
community master plans, and departmental master plans.
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Staff
and Facilitate Citizen Board Review and Process.
Monitor and evaluate CIP Budget.
Citizen Board
The Citizen Board is comprised of City residents
from the City’s seven Council Districts.
Their CIP involvement is on-going throughout the CIP process.
Their responsibility is to:
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Review
current capital improvement needs and available funds.
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Review
the status of the current CIP projects and may tour projects to
evaluate the progress of the
CIP on an annual basis.
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Review
each application using a structured evaluation format.
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Hear
project presentations by applicants in order to better understand
the scope of the proposed projects.
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Tour
proposed projects to aid in understanding the scope and logistics
of the proposed projects.
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Select
and compile priority listing of projects and recommend budget
modifications as
appropriate.
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Recommend
budgets for proposals including contingency and percent for art.
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Present
recommended priority list to Mayor.
Mayor's Recommended CIP
The Mayor evaluates the recommendations received from the
Citizen Board and the City CIP Team to aid in creating the Mayor's
Recommended CIP. This
includes a priority listing of the highest-ranking projects
recommended for funding. The
Mayor then presents the Mayor's Recommended CIP to the City Council.
Council Approval and Budget Adoption
The City Council sets a public hearing date for the CIP once the
Mayor's Recommended CIP has been received.
Staff is available to brief the Council on the proposed
projects, if desired.
The City Council evaluates the Citizen Board’s and Mayor's
Recommended CIP to aid in creating a CIP priority list with the
highest-ranking projects recommended for funding.
The list may also include a budget for contingency and percent
for art. The Council then
adopts the funded portion of the priority list as the Capital
Improvement Budget.
CIP Implementation
The Capital Improvement Budget becomes part of the
Salt Lake City Operating and Capital Budget.
After the budget becomes effective on July 1st of each year,
the budgeted projects will be completed according to City policies and
procedures.
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